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Thank
you for your interest in Villa Victoria Center for the Arts. We
are committed to making your event a great success! When you rent
our spaces, not only will you receive customized service, but
also you are investing in the arts and our programs!
The information in our
guidelines is designed to describe the spaces available for
rental, and to provide fee information and services that we can
offer to make your event a vibrant one. We suggest that you come
in for a tour of the facility, as many of the questions about
the center can be easily answered by looking at the space.
Please read the
guidelines carefully before applying for a space at Villa
Victoria Center for the Arts. Once you have decided to rent the
space, please follow the procedure checklist at the last page
of the guidelines,
and begin by filling out the Rental
Application form.
If you have any questions please feel free to contact
us. We look forward to serving you.
FAQ:
1. How much does it cost to rent the space?
Four of our spaces are available for rental: the Main
Hall, La Galeria, and two studio spaces. All events have unique
needs and all are priced based on individual customer’s
needs. The only way to receive a cost estimate is by submitting
a complete rental application, which doesn’t obligate you
to rent the space. You can download
the application or fill it out
online.
2. Do you have parking?
Unfortunately we do no have a parking lot. There are
many on-street non-resident spots on W. Newton Street and on cross
streets. We can offer a shuttle service to a nearby parking lot
for an additional fee. Please let us know if you are interested
in this service.
3. Can I bring my own caterer?
Yes! You are welcome to bring your own caterer. We have
a prep kitchen you can use free of charge. Cooking is not allowed
in the facility, so please make sure to discuss this with your
caterer and let them know they can give us a call with any questions.
4. Can I bring my own DJ?
Yes! You are welcome to bring your own DJ. DJs are welcome
to bring their own equipment. The use of the house sound system
is available for an additional fee. Please contact us to discuss
your sound needs.
5. Do you have a bar?
Yes! We have 2 stationary bars, one in the main Lobby
and one in the Balcony level. We also have 1 floating bar that
can be used inside the Main Hall. Bar services can be arranged
to fit the needs of your event. All bars must be staffed by TIPS
certified Villa Victoria Center for the Arts staff.
6. What is the capacity of the space?
The standing room capacity for our Main Hall is 445 people,
for La Galeria is 75 people and for the studios it is 35 people.
This capacity will be lower with the use of tables and chairs,
decorations and other equipment in the spaces
7. When is payment due?
Security Deposits are due as soon as possible to permanently
hold your desired date. Rental Fee Payment is due at least 21
days before the event date.
8. What type of payments do you accept?
We accept credit cards, money orders, cash, and certified
checks. We can accept personal checks as long as the check payment
is a minimum of 7 weeks before the event.
9. Can you hold a date for my event?
In order to save a date for your event we must receive
a security deposit.
10. What is a Security Deposit?
A Security Deposit is a refundable fee which you pay
in addition to your rental fee. The fee will equal either $500
or 20% of the total of your rental, whichever is greatest. The
security deposit is needed in order to secure a date for your
event and it is used to cover any additional expenses that may
come up from the use of the space on the day of the event such
as Boston Police Details, damages to the facility and/or last
minute additions to the rental. Your total security deposit (or
security deposit minus expenses) will be returned no more than
4 weeks after the event.
Please contact us to discuss your specific needs at (617) 927-1735
or ASaavedra@iba-etc.org
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